Administrative Coordinator
We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter, capable of handling both routine responsibilities and special projects with professionalism and discretion.
Responsibilities include but are not limited to:
- Answer and direct phone calls to the appropriate team members
- Manage multiple calendars and coordinate meetings
- Accurately record and distribute meeting minutes
- Distribute mail to the appropriate recipients
- Order and maintain department supplies, as necessary
- Plan and organize department anniversaries and other team activities
- Process invoices and team reimbursements as well as track department expenses
- Update electronic files and other resources for various Risk Management programs
- Perform routine quality assurance checks for Risk Management processes
- Conduct research and support special projects, as assigned
- Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications
Other Required Skills and Attributes:
- Professionalism and a positive attitude
- Have a high level of discretion with sensitive and confidential information
- Works well both independently and in collaboration with others
- Excellent multi-tasking and prioritization skills
- Acute attention to detail
- Excellent organizational and time-management skills
- Critical thinking and problem-solving abilities
- Proven ability to manage multiple assignments in a fast-paced environment
- Clear and effective verbal and written communication skills
- Attentive and quick to assist, with a strong focus on supporting others
- Comfortable using Microsoft Office Suite (Word, Excel, Outlook)
U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.